General information

• Introduction
• History
• Timetable
• Summer Timetable
• Directory
• Locations
• Mission, vision, and values
• A library for all

Regulations

• Library Service regulations
• Charter of users' rights and obligations
• Acquisitions Regulations
• Loan regulations
• List of services
• Regulation of the Institutional Repository and the Intellectual Property in Comillas

Other documents

• Social responsibility and sustainability activities

ALBERTO AGUILERA 25

Del 5 al 21 de julio y del 23 al 31 de agosto

• Sala 5ª Planta
  De lunes a viernes de 8.00 a 15.00 h
  Atención a Usuarios
  De lunes a viernes de 8.00 a 15.00 h
• Sala 4ª Planta
  De lunes a viernes de 8.00 a 15.00 h 

CANTOBLANCO

Del 5 al 21 de julio y del 23 al 31 de agosto

• Sala de lectura
  De lunes a viernes de 8.00 a 15.00 h
• Atención a usuarios
  De lunes a viernes de 8.00 a 15.00 h 

CIEMPOZUELOS

Del 1 al 21 de julio y del 23 al 31 de agosto

• Sala de Lectura
  De lunes a viernes de 8.00 a 15.00 h
• Atención a Usuarios
  De lunes a viernes de 8.00 a 15.00 h 

ALBERTO AGUILERA 25

• 5th floor room
  Monday to Friday, 8:00 to 21.00 h
  User Services
  Monday to Friday, 8:00 to 21:00 h
• 4th floor room
  Monday to Thursday, 8:00 to 21:00 h
  Fryday, 8:00 to 15:00 h 

ALBERTO AGUILERA 32

• Reading Room
  Monday to Friday, 8:00 to 21:00 h

CANTOBLANCO

• Reading Room
  Monday to Friday, 8:00 to 21:00 h
• User Services
  Monday to Friday, 8:00 to 21:00 h

CIEMPOZUELOS

• Reading Room
  Monday to Friday, 8.30 to 20.00 h
• User Services
  Monday to Friday, 8.30 to 18.00 h

La Biblioteca cuenta con atención personalizada para todos aquellos alumnos que, debido a su discapacidad, presenten dificultades para acceder a los servicios y recursos disponibles.

Nuestros bibliotecarios están a su disposición para ayudarles en la consulta del catálogo, en la búsqueda de información y en el acceso a cualquiera de los espacios de la Biblioteca.

SERVICIOS

• Accesibilidad a los espacios
  Puertas de acceso y ascensores adaptados.
• Atención personalizada en la consulta de documentos e Información bibliográfica
  El personal de Biblioteca realiza las búsquedas necesarias en el catálogo y en el resto de los recursos disponibles facilitando la consulta de los documentos.
• Préstamos
  La duración del préstamo se flexibilizará de acuerdo a sus necesidades.
• Formación
  La Biblioteca ofrece la posibilidad de realizar cursos adaptados a las necesidades informativas de los alumnos con discapacidad.
• Servicios a distancia
  Las peticiones de libros y la renovación de préstamos pueden realizarse por teléfono y no será necesario acudir al mostrador para recogerlos.
  La Biblioteca se encarga de enviarlos directamente a su domicilio por correo postal.
  De igual forma, cualquier persona autorizada por el alumno podrá recogerlos en su nombre.

Mission

The Library Service is an operational which acquires, organizes, processes, and cares for all of the University's bibliographic and documentary collection and makes it available to users, regardless of their format, where they are stored, and which budget item they were charged to when acquired, except for documents belonging to the University's General Archive.

The basic purpose of the University Library is to ensure that there is a broad bibliographic and documentary base to allow Comillas Pontifical University to fulfill its teaching, study, and research aims.

Vision

To be a modern, agreeable, and accessible space, to be user oriented, to be an information reference point for the management and transmission of knowledge, where new technologies are accessible to everyone.

It must provide services that effectively support the University's mission and must be evaluated by its level of integration in the learning, teaching, and research processes of the institution to which it belongs.

Values

• Technological innovation in its resources to guarantee continuous improvement to its services and satisfy its clients' needs
• Guaranteeing users' rights to information and access to all available resources for all of the university community
• Defending the rights and duties set out in the Law on Intellectual Property, in particular those that ensure protection of copyright
• Continuous training of library staff to enable their personal and professional development
• A commitment to participate in cooperation and innovation projects with other areas or services of the University that achieve the institution's aims, thereby encouraging participatory working and team work
• Participation in institutional and social projects

Index

• Article 1. General points
• Article 2. Home loan periods
• Article 3. Reading room loan
• Article 4. Reservations
• Article 5. Renewals
• Article 6. Users' obligations
• Article 7. Sanciones

Revised July 2014

Article 1. General points

1. Loans are personal and non-transferable and the user must provide identification. To use the Lending Service, the user must present his or her university card to prove that he or she is a member of the university community. Users who are not part of the university community must present their Library card and national identity card.
2. Documents that are classified as reference only owing to their particular characteristics (incunabula, antique collections, reference works, dictionaries, encyclopedias, journals, pamphlets, theses, dissertations, and final degree projects), may only be consulted in the Library's premises.
3. The home loan policy for the free access holdings in the reading rooms will be the same for all types of user.
4. To borrow tests, users must present signed authorization by the lecturer who has recommended their use. The authorization form is available from the Library's counters.
5. Holdings that are not available as home loans may be consulted in the reading rooms. The Library staff will reserve documents for use in the rooms from one day to the next for users who request it.
6. Users can request documents from any of the branches of the Library Service and choose which counter they wish to collect them from for consultation or home loan. Likewise, loaned documents can be returned to any of the counters (Alberto Aguilera, 23 and 25, Cantoblanco, and San Juan de Dios).
7. The Library Service may request the return of a loan, even though the loan period has not ended, from users whose loan policy exceeds 8 days, in order to enable consultation by other users for a period not exceeding 5 days.

Article 2. Home loan periods

Documents published since 1960 are included in this form of loan.

1. Las limitaciones del préstamo se refieren tanto al número de ejemplares como al número de days que pueden tenerse en préstamo. Se aplicarán tomando como referencia el tipo de usuario y teniendo en cuenta las características y necesidades propias de cada tipo de usuario.

*LPart time academic staff and students on courses lasting less than one academic year may make use of all of the Library's services for the duration of that course. The card will be valid for the duration of the corresponding academic year. They must provide this information to the Library staff.

**Visitors with a Card People who are not part of the university community but who need to use the Library Service. The Library Service will issue a card, with a maximum validity of one year if the grounds for requesting it are deemed to be justified.

2. Documents published before 1960 can be subject to special loan with the approval of the director of the Library Service or someone to whom these powers are delegated.

Article 3. Reading room loan

1. Those holdings that are not available as home loans and may only be consulted with Library's premises are included in this mode:
   • Documents from before 1960.
   • Incunabula and Antiquities.
   • Reference works in the Reading Room, dictionaries, encyclopedias, journals, pamphlets, doctoral theses, dissertations, and final Bachelor's projects.
   • Any holdings that the Library Service includes in this classification owing to their particular characteristics.

Article 4. Reservations

1. A reservation is defined as the ability to request in advance a work from the catalog that is on loan at the time of the request.
2. When the work becomes, available the Library Service will immediately inform the user who will have 3 days to take it out on loan. After this period the document will be submitted to the person who made the second reservation request, if there is one, or will be returned to the library's repositories.

Article 5. Renewals

1. Renewable loans can be renewed by users on-line, by telephone, and by email, or at any of the Library Service's counters.
2. The Library Service will inform users by email when the loan period is about to expire.
3. A loan may be renewed two days before the end of the loan period and only if it has not been reserved by another user.

Article 6. Users' obligations

1. Any user who has documents on loan must take care of their integrity and good preservation and inform library staff of any damage observed in it at the time it is withdrawn on loan.
2. The user is obliged to return the document to the Library, when the loan period is over in the same physical conditions in which it was loaned.

Article 7. Penalties

In order to ensure the adequate functioning of the loan service, the following system of penalties is established in accordance with Section IV. Infractions and Sanctions of the Library Service Regulations.

1. Delays in returning documents will be penalized with suspension of the loan facility for a number of days during which the user cannot use this Service. One day of suspension will be imposed for each overdue day for each item that the user has beyond the end date of the loan.
2. No penalty will be imposed if there is good cause for being unable to return the loan within the period.
3. Repeated failure to return documents within the set period will lead to suspension of the right to use the loan service for a period of three to six months.
4. In the case of loss, failure to return the item a month after the end of the loan period, or damage to the holdings, the user is obliged to replace the work that has been lost or damaged, or has not been returned, with another copy. If this is not possible because the work is out of print and/or difficult to acquire, the user will pay a sum as estimated by the Library Service that is equivalent to the value of the document or, if appropriate, will pay the costs of its restoration, without prejudice to any sanctions to which he or she would be liable as this is as a very serious offense as set out in the University's General Regulations.

Users' rights

Users of the Comillas Pontifical University Library are entitled to:

• Access and consult the University's bibliographic and documentary collection regardless of the format on which they are held, with the exception of the documents held in the General Archive.
• Borrow the requested documents, in accordance with the Library Service's loan regulations that are in force.
• Have at their disposal quality spaces, media, and information resources for studying, teaching, and research, with up-to-date holdings that meet their needs.
• Receive training sessions to make the most of the available resources and services.
• Receive guidance on searching for and obtaining information from specialized library staff.
• Obtain documents from other libraries through the Document Access and Interlibrary Loan services if the documents in question are not in the University Library's holdings.
• Receive correct and efficient service from the library staff, whether in person, on the telephone, or by email.

Users' obligations

Users of Comillas Pontifical University Library are obliged to:

• Identify themselves as users if asked to do so by library staff.
• Use documents responsibly, whatever format they are in.
• Respect the University Library's facilities, furniture, and equipment.
• Comply with instructions from the Service's staff regarding the use of the facilities, furniture, and equipment.
• Respect the legislation in force regarding intellectual property when copying any document.
• Familiarize themselves with and comply with the loan regulations in order to respect the rights of the other users.
• Cooperate with the Library Service to maintain its correct functioning.

Index

• Maintaining the bibliographic and documentary heritage
  • Books
  • Periodicals (journals)
  • Donations
• Acquiring documents
  • Selection criteria
  • Procedure for making acquisitions requests

Approved by the Governing Board on April 29, 2002

REGULATIONS FOR MAINTAINING THE BIBLIOGRAPHIC AND DOCUMENTARY PATRIMONY AND FOR ACQUIRING DOCUMENTS AT COMILLAS PONTIFICAL UNIVERSITY

As established in sections 1 and 4, 1 a) of the Regulations of the Library Service, this unit is responsible for the acquisition and care of all of the University's bibliographic and documentary collection, with the exception of documents belonging to the University's General Archive, regardless of their format, where they are stored, and which budget item they were charged to when acquired.

All of these bibliographic and documentary holdings comprise the bibliographic and documentary patrimony of Comillas Pontifical University and as inventory they must be included in the Library Service Catalog.

Taking the above into account, any type of monograph (book), periodical (journals and others), or any other type of document (videos, conference proceedings, etc.) that is obtained through acquisition, exchange or donation made by any section, department, institute, center or person pertaining to the University must be cataloged by the Library Service.

Bibliographic resources whose acquisition is funded by research projects with cost centers other than the Library's ones will also form part of the University's Library's collections and as such must be managed through the Acquisitions Unit of the Library Service and included in the Catalog. Restrictions on the use of these documents may be established up to the end of the research project or for other reasons, so long as they are justified.

Likewise, the Library Service must be informed of any documents generated within the University itself that might be of interest to the university community for teaching and research purposes so that they can be added to the Catalog, on condition that they do not contain confidential material.

Maintaining the bibliographic and documentary heritage

Any material that is capable of forming part of the University's bibliographic and documentary holdings must be included in the Library Service's catalog. If it is to be newly acquired, this will be arranged by the Acquisitions Unit of the Library Service. Bibliographic and documentary holdings that are not available for loan or consultation owing to their confidential nature or other factors determining their use must also be included for inventory purposes.

With regards to the Library Service, this must have a collections management policy in place that is focused on meeting the University's aims: To this end, the Director of the Library Service, advised by the Service Committee, will draw up an annual investment and acquisitions plan in accordance with the needs of the different faculties, schools, and institutes and in accordance with the budget projections. This plan will be presented to the Governing Board for approval.

• Books

  The collection must, as a minimum, provide the basic bibliography for students and teaching staff and the necessary documentary holdings to cover research work. Any other document required for the purposes of managing or providing information for the centers will be acquired by the Library Service and listed in its Catalog.

  Faculties and Schools shall provide information to the Library Service on the recommended reading lists for each module with sufficient notice for them to be available during the academic year.

  The categories for the collections that must be considered in relation to the different types of user include:

  • Basic holdings for basic learning and training (manuals, basic bibliography, journals, general literature, etc.).
  • General and specialized reference and consultation materials (directories, encyclopedias, dictionaries, bibliographies, catalogs …).
  • Basic holdings for academic staff, specifically for teaching.
  • Research collections.
  • Collections supporting the management of the University.
  • Other holdings of interest for the University that add specific value to the collection.
• Periodicals (journals)

  All periodical publications (journals) received at the University, either through purchase, exchange, or donation, must appear in the Library Service Catalog and must be available for consultation by the whole university community.

  All subscriptions will be taken out in the name of the institution. Personal subscriptions will not be accepted.

  Any subscription to a new title or cancellation of an existing subscription must be adequately justified by the center, department, or institute proposing it. Annual subscriptions will be renewed automatically, unless cancellation is expressly indicated.

  The following criteria for rationalization will be taken into account in the periodicals section.

  • Avoiding unnecessary duplication
  • Maintaining subscriptions for a minimum of five years
  • Availability of the titles in other nearby centers or in photo-documentation centers
  • Assessing general relevance, impact, use, and demand

Loose sections of journals will not be bought. Interlibrary loans will be used to obtain specific articles.

• Donations

  The Library Service reserves the right to refuse to accept bibliographic material donated by institutions or individuals, taking into consideration the interest and usefulness of these holdings for the Library and its users. In order to decide on the interest of these holdings, relevant information will be requested about the works that are offered as a donation.

  The Library Service will decide on the location, use, and final fate of the donated material in accordance with the general policy for organizing holdings.

  Donations of bibliographic material will, in general, be accepted with no conditions of any type imposed by the person or institution making the donation, unless with the specific agreement of the parties.

Acquiring documents

All members of the university community may request the acquisition of documentary and bibliographical resources. Consequently, any user of the Library Service may suggest the purchase of bibliographic and documentary holdings. In the case of students, suggestions must be approved by a lecturer.

Final responsibility for selecting the collection lies with the director of the Library Service. The director of the Library Service may request guidance from other academic staff on the advisability of accepting particular requests in particular those who are members of the Library Service Committee.

• Selection criteria

  The criteria that the Library Service will use to authorize acquisitions of bibliographic holdings are listed here for information purposes.

  1. Thematic content: A decision will be made about whether they are of essential, auxiliary, or of tangential importance to the University's study and research programs. A decision will also be made as to whether they form part of the programs' fundamental, specialized, or marginal areas.
  2. Quality: A decision will be made on whether the authors and works are of fundamental importance for a subject, whether they provide new theories, knowledge, or focuses, and whether they are general works, specialist works or works of dissemination.
  3. Predicted use: This will be evaluated as an important but non-exclusive criterion in the selection of a book. Consideration will be given to whether they are basic consultation works for the curricula as well as whether they are documents of general interest for consultation on subjects that are not specific to particular curricula and research programs. Likewise, consideration will be given to whether their consultation is transitory or lasting.
  4. Suitability for the collection: Consideration will be given to whether the work is appropriate for developing a balanced and consistent collection, taking into account whether it forms part of its core, whether it develops specific areas, or whether it fills existing gaps. Likewise, consideration will be given to the level of coverage of the subject (students, researchers …) as well as whether they belong to pre-existing priority collections.) an
  5. Bibliographic values: The quality and level of specialization of the publishing house, sponsoring body, and type of publication (reports, working papers, unpublished theses …) will be taken into account.
  6. Language of publication Consideration will be given to the language of publication in accordance with the extent of development of a specific subject in that language, as well as the knowledge and use of that language by the university community.
  7. Budgetary availability: Budgetary availability in the subject area to which the request relates will be considered in order to ensure a balance between the different areas.
• Procedure for making acquisitions requests

  All requests for bibliographic material are to be made through the Acquisitions Unit of the Library Service. Direct purchases may not be made by any members of the university community, regardless of the budget item to which the acquisition is charged. The following procedure must be followed:

  1. To request the purchase of bibliographic and documentary sources, the appropriately completed standard form (see ANNEX I) must be sent to the Library Service.
  2. The following information must be provided on these forms that are available from the Library Service or through its website:
     • Details of the person suggesting the document
     • The following information about the material requested is required:
       • Author(s), in the case of monographs
       • Title of the monograph or the periodical (journals)
       • Publisher
       • Year
       • Edition
       • ISBN/ISSN
     • Number of copies wanted. If more than one, an explanation must be given.
     • Reasons for the request.
  3. Once the purchase request has been received, to avoid unnecessary duplications, and before processing the requests, checks will be made to ensure that the requested document is not already part of the Library Service's holdings.
  4. A single copy will be acquired in all cases except when the acquisition of more than one has been justified and approved.
  5. Once approval has been given by the director of the Library Service, the process of acquisition will begin.
  6. The Acquisitions Unit will inform the interested party of requests that are not approved by the director of the Library Service, explaining the reasons for this decision.
  7. The Acquisitions Unit will process the requests using the most appropriate supplier depending on the subject and type of materials selected.
  8. The Acquisitions Unit will inform the applicant of receipt of the document and any incident relating to the request for an acquisition.

If acquisition of the document is charged to any cost center other than the Library, the person in charge of said cost center must authorize the corresponding purchase request (see ANNEX I). In these cases, the procedure to follow is also the same as is mentioned above but authorization by the director of the Library Service will be virtually automatic as the need for the acquisition will normally be justified by the availability of the specific budget for it.

Only in certain extraordinary and justified cases will authorization be given for the interested party to purchase the bibliographic holding directly. To do so, and before making the acquisition, the person responsible for the purchase must contact the head of the Acquisitions Unit who will provide notification of the process that must be followed to make the purchase. The University will accept no retrospective responsibility for purchases made without following the established procedure. Such materials will be returned to the person who acquired it or to the supplier that sent it.

Standard form for requesting the purchase of bibliographical and documentary materials.

CANTOBLANCO:

C/ Universidad Comillas, 3 - 28049 Madrid
Teléfono: 91 734 39 50
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ALBERTO AGUILERA:

C/ Alberto Aguilera, 23-25 - 28015 Madrid
Teléfono: 91 542 28 00
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CIEMPOZUELOS:

Avda. San Juan de Dios, 1, 28350
Ciempozuelos, Madrid
Teléfono: 91 893 37 69
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Dña. Sonia Marín Fernández
Dña. Ana Jimeno Pérez
Dña. Rosario Palacios Pedraza

Comillas Pontifical University Library is a service that provides support for study, teaching, and research.

It is organized as a single university library with five service points: one located at the Cantoblanco campus, and four at the Alberto Aguilera campus in the city of Madrid.

The current library has a rich collection of antique books: 23 incunabula, 2,000 books from the 16th century, and some 20,000 volumes by scholastic authors from the 17th and 18th centuries. The unification and coordination of the aforementioned libraries has culminated in the creation of an outstanding bibliographic collection in theology, philosophy, and sciences of the spirit.

Cantoblanco Campus - Central Library

This campus began its existence with the foundation of the Society of Jesus' Pontifical Seminary and University in Comillas (Cantabria) in 1892. In 1967 the University moved to Madrid, and in 1972 it settled in the new Cantoblanco campus. Its own library holdings were enriched as a result of the move to Madrid, with contributions from the libraries of the following centers: Faculty of Theology of Oña (Burgos), Faculty of Philosophy of Alcalá de Henares (Madrid), the Center for Humanistic Studies of Aranjuez (Madrid), the Center for Humanistic Studies of Salamanca, the Center of Oriental Studies of Madrid, and other private donation of great importance, primarily by Jesuits.

Alberto Aguilera/Quintana/Rey Francisco campus

The Catholic Institute of Arts and Industry (ICAI) of Madrid started out as the School for Mechanics and Electricity, founded in 1908. In 1961 Catholic Institute of Business Administration and Management (ICADE) was founded with its own library. The two institutes merged in 1964. In 1980 the library of the Faculty of Canon Law was added and in 1985 the library of Professor Luis García de Valdeavellano was also added. Its collections have subsequently been enriched with the Beltrán de Heredia library (93-94 academic year) as well as private donations.

In October 1996 the Quintana library was established with holdings from the Cantoblanco and Alberto Aguilera campuses.

Since October 2006 there has been a Library Service point in the ICADE Business School located in Rey Francisco street.

Each location holds the bibliographic collections of the Faculties and Schools located on that campus.

Cantoblanco contains the main philosophy, theology, psychology, pedagogy, classical literature, and spirituality collections, as well as a sizable collection relating to other disciplines in the humanities such as literature and history. The Alberto Aguilera campus holds the main law, economics, and business studies collections, supporting the ICADE's courses and the courses at the ICADE Business School, as well as mechanical engineering, physics, information technology, and new technologies for ICAI programs. The Quintana service point holds the translation and interpreting collections.

Ciempozuelos campus

This Library makes available to the university community the bibliographic collections for the Nursing and Physical Therapy programs that our University delivers at the San Juan de Dios Nursing and Physical Therapy School. These programs are widely recognized and benefit from a considerable degree of experience, having been delivered since 1957 and 1993 respectively.