International Relations Service
The International Mobility Programs allow students to study for a period of time at a foreign university, whether in the European Union, through the Erasmus+ Program, or at universities in other countries with which Comillas has signed a Bilateral Agreement.
Erasmus+: The exchange takes place between universities from countries in the European Union. The selection of Erasmus students for participation in an exchange program is the responsibility of the each home university. The Erasmus+ program provides students with financial support, but it does not cover all of their expenses during their period of studies in the host country. In order to receive this financial aid, it is necessary to fulfill the following requirements:
- To be enrolled at an Institution of Higher Learning, in studies which lead to an officially recognized degree.
- To have completed the first year of the degree.
The period of study abroad will have a minimum duration of 3 months and a maximum of 12 months, although the maximum grant or financial aid allowed will be for a period of 5 months.
The student will pay tuition, exam fees, and laboratory or library fees in the home country and not at the host institution.
Studies completed abroad are reccognized by the student´s home university.
The amount of financial aid depends on the standard of living of the country in which the student will study. Three groups of countries, with financial aid amounting to between 200€ and
300€ per month, have been established.
Bilateral Agreements: Comillas has signed agreements with universities in the USA, Canada, Australia and New Zealand, Asia, and Latin America.
As is the case with the Erasmus+ Program, candidates for bilateral agreements are selected by the School or Faculty where they are enrolled, and pay their fees to the home university, not to the host university. Studies carried out abroad are recognized by the student´s home university.
Bilateral agreements, in general, do not include any financial support, although programs for scholarships and grants may exist for specific destinations. (for example, the Bank of Santander Grants and Scholarships)
How to Request an Exchange
I. ERASMUS+ Exchange:
Call for Applications: At the start of each academic year, a call for Erasmus+ study grants is published for the following academic year.
Information Sessions: All of the Schools and Faculties organize information days on which they give information about possible destinations, requirements, selection criteria, validation of modules, and other information of interest (please ask in your School or Faculty).
Application: The exchange application must be completed on-line, printed, and once signed by the student, submitted in the place indicated on the form, before the deadline which is stated.
Selection: Each School or Faculty in the University will publish the lists of students selected to carry out a study exchange.
Acceptance of the Place for Exchange: Once selected, the student must submit his or her acceptance or rejection in writing to the International Relations Coordinator of his or her School or Faculty, within the period indicated in each case.
Medical Insurance: Before starting the exchange, the student must contact the National Social Security Institute and request the European Health Insurance Card. If the student has an insurance policy other than Social Security, he or she must be informed of the steps to follow by the insurance company in question. We strongly recommend that students take out an insurance policy which covers accidents and civil liability in addition to their insurance policy which covers health and medical care.
In any case, the student must take out and travel with the insurance policy that the host university requires.
1. Before Starting the Exchange (Steps to Follow before Departure)
Please read the "Student Mobility for Erasmus+ Higher Education Study Support Agreement" carefully, fill it in, sign it and submit it to the International Relations Service (4th floor, East Wing).
Then complete the appropriate part of the Learning Agreement (the document called "Before the Mobility"), including the subjects in which you plan to enroll when abroad, in consultation with the Coordinator or Head of Studies of your School/Faculty. This part of the Learning Agreement should be approved by the Coordinator at the host institution before departure.
You should take the appropriate Language Test to determine your level for the language in which you will study during the exchange, by using the tool called OLS (On-line Linguistic Support). The results of this evaluation will have no effect on acceptance for the exchange, whatever the results may be.
2. During your Stay at the Host University.
If you need to make changes in your Learning Agreement, you should be authorized by your Coordinator at Comillas and by the Coordinator who has been assigned to you at the host university. These results will be included in the "During the Mobility" part of the Learning Agreement.
Before returning to Madrid, you should ask your Coordinator at the host university to sign and stamp Section I of the "After the Mobility" part of the Learning Agrement. The date on which you began and finished the exchange will be included here. It is very important to have this document signed on the last day of your stay at the institution.
Make sure that the host university sends your grades by post to your coordinator at Comillas.
3. After Returning to Comillas ("After the Mobility")
You should take an on-line final evaluation of language ability.
You should complete a final on-line report (EU Questionnaire).
You should hand in the following documents to the Dean´s Office in your Faculty, or to the Coordinator in your School:
- The Student Report that you will find on intranet of the Comillas web page.
- The "After the Mobility" part of the Learning Agreement, signed and stamped.
4. Payment of your Financial Aid.
Scholarships and grants from the European Union exist to support Erasmus+ Mobility. These grants are managed by the University, and beneficiaries receive them in two payments. The first payment comprises 70% of the total, taking into account the approximate duration of the exchange period mobility, followed by a final payment, which is calculated on the basis of the real duration of the exchange period mobility, with a maximum period of aid for a total of 5 months.
The Ministry of Education also supports student exchange mobility with a call for Erasmus.es Grants. To be eligible for this financial aid, you must apply directly to the Ministry of Education, once the call for applications has been made. The amount of the Erasmus.es Grants varies, as well, depending on the final destination of the exchange.
The Erasmus+ Grants from the European Commission and Erasmus.es Grants from the Ministry may not be held at the same time.
II. BILATERAL Exchange:
Information Days: All of the Schools and Faculties organize information days at which they give information about possible destinations, requirements, selection criteria, validation of modules, and other information of interest (please ask in your School or Faculty).
Application: The Exchange Application must be filled out on-line, printed, and after being signed by the student, it must be submitted in the place indicated on the form, before the deadline which is stated.
Selection: The selection of candidates who are authorized to carry out an exchange will be made by those responsible in each School or Faculty of the University. They will publish the lists of the students selected.
Acceptance of the Place for Exchange: Once selected, the student must submit his or her acceptance or rejection in writing to the International Relations Coordinator of his or her School or Faculty, within the period indicated in each field of studies.
Medical Insurance: Before starting the exchange, the student must consult with the host university about taking out the appropriate private insurance policy.
Time-Line for Submitting Documents:
The deadline for on-line completion of the Student Report (first semester students) is February 1st.
The deadline for on-line completion of the Student Report (students with an exchange for the entire academic year) is June 30.
1. Before the Exchange:
Complete the Learning Agreement with the modules in which you plan to enroll when abroad (Learning Agreement) with the Coordinator or Head of Studies of your School/Faculty and take it with you for approval by the Coordinator of the host university.
2. During your Stay at the Host University:
Show your Study Agreement to the Coordinator who has been assigned to you so that he or she can sign it. Remember that if you would like to make any changes to the Study Agreement, you must have the authorization of your Coordinator at Comillas.
Please make sure that the host university sends your grades by post to Comillas.
3. After your Return to Comillas:
Please complete the on-line Student Report.